Church Records Retention: Keep These for 7-10 Years

0 656

The following suggested retention periods (7-10 years) are based on legal requirements as well as practical considerations:

7-Years 

  • 1096 and 1099 forms
  • 941 and 944 forms
  • Accounts payable ledgers and schedules
  • Contracts and leases (expired)
  • Depreciation schedules
  • Electronic payment records
  • Employee benefit plan records
  • Employment taxes
  • Ex-employee files (retain screening forms permanently)
  • Expense records
  • FICA
  • General ledgers
  • Housing allowance forms
  • Inventory Records
  • Loan payment schedules
  • Maps (if of historical importance, retain permanently)
  • Notes receivable ledger and schedules
  • Option records (expired)
  • Parsonage allowance forms
  • Payments to pensioners
  • Payroll records
  • Petty cash receipts
  • Property appraisals
  • Purchase orders
  • Salary reduction agreements (employee)
  • Sale of donated property valued over $5,000 forms
  • Sales records
  • Scrap and salvage records (inventory, sales, etc.)
  • Stock and bond records
  • Subsidiary ledgers
  • Tax returns and other IRS documents
  • Time books
  • Vouchers for payments to vendors and employees
  • W-2 and W-3 forms
  • Wills, bequests

10-Years 

  • Annual contribution credit statements
  • Cancelled checks-ordinary checks
  • Check stubs
  • Deposit Slips
  • I-9 forms
  • Invoices to customers and from vendors
  • Receipts
  • W-4 forms

You may want to keep some records longer than suggested.

Related Posts:

How Long Should We Keep Church Records-Summary

Church Records Retention: Keep These 1-3 Years

Church Records Retention: Keep These for 7-10 Years

Church Records Retention: Keep These Permanently

Leave A Reply

Your email address will not be published.